Home | Products | Solutions | Service and Support | News and Events | About Us | Login | Contact | Search | Employment

Accounts Payable

VENDOR ADDITIONAL VENDOR INFO TERMS CODE VENDOR TYPE CODE SHIP CODE AP AUTO DISTRIBUTION A/P INVOICE ENTRY RECURRING PAYMENT SELECTED A/P INVOICES VOID CHECK ENTRY PRINT A/P CHECKS CLEARED CHECK ENTRY RECURRING UPDATE INVOICE BATCH CONTROL VENDOR LISTING VENDOR TYPES LISTING A/P INVOICES SELECTED A/P INVOICES A/P AGING REPORT A/P CHECK REGISTERS CLEARED/UNCLEARED CHK REGISTER CASH REQUIREMENTS REPORT VENDOR ACTIVITY REPORT PRINT 1099 FORM OR DETAIL A/P DISTRIBUTION REPORT A/P RECURRING PAYMENTS MASTER GL ENTRY LISTING PO RECEIPTS W/O AP INVOICES

ACCOUNTS PAYABLE
The ABBASOFT Technologies Account Payable module records invoices and credit memos from vendors, prints checks, maintains check registers, and includes complete vendor maintenance with vendor type codes. Vendor invoices can be expensed by line items and recurring payments can be established and processed with ease. This module can be used by itself or integrated with any of the following modules: Accounts Receivable, General Ledger, Inventory Control, Standard Cost, or Job Cost.

KEY BENEFITS

• Maintain better vendor relations through detailed vendor master files and scheduling prompt and accurate payments.
• Control Cash Flow.
• Automate AP Data Entry and Reporting Functions.

Account Payable Features

Detailed vendor master files that include automatic or manual vendor number assignments, order and pickup addresses, terms codes, ship codes, and a vendor contact name, provide extensive on-line information at a glance. Financial activity for month/year to date and last year total paid, plus last check amount and payment date are part of the Vendor Master File and update automatically. A special flag in the vendor master file identifies which vendors receive 1099 forms. Vendor federal ID number and Social Security numbers can also be entered.

Vendor Type Codes can be created and assigned to individual vendors and identify merchandise or expense vendors.

Computer generated checks are processed and maintained by the system with void check functions and check registers.

Handchecks can also be processed by the system. Checks are only printed for those vendors selected for payment.

Record vendor invoices with:

• Vendor Invoice Number
• Your Purchase Order Number
• Invoice Due Date
• PO Line Items Expense Distribution

View the details regarding a purchase order during invoice entry and assign payment amount manually or let the system enter received dollars automatically. Enter cash discounts manually, or let the system calculate them automatically by check date. Defer vendor payments with a special vendor hold function or select only specified vendors for payment.

Recurring payments for any vendor can be created to include regular payment day and due date, starting and ending fiscal month and year, and gross/merchandise amounts. Recurring payments are updated for all vendors with a single option and can be selected for payment or deferred as desired.

Additional Features

• Cash Requirement Reports
• Expense Distribution Reports
• Vendor Activity Reports
• Accounts Payable Aging
• Computer Check Registers for:
  • Cleared Checks
  • Uncleared Checks
  • Voided Checks
• Handcheck entry
• Automatic G/L Distribution
• Recurring Payments
• Partial Invoice Payments
• Purchase Order Validation
• Complete Vendor Maintenance
• Batch Control Processing
• Multi Company
• Accrued AP Listing
• Vendor Web Site & email address fields

Flag Selectable Controls

• Add vendor on the fly
• Option of Printing GL number on AP check stub
• Select main AP vendor or additional entry for AP
• Bank Account and GL number entries
• Immediate General Ledger update from AP Invoices
• Create Accounts Receivable invoice from AP invoice
• Custom AP print check program available
• Validation of AP distribution to department
• Auto distribution for full PO Receipt